How BenAdmin platforms turn carrier connectivity into a competitive advantage

Benefits administration platforms’ (BenAdmins) sales, operations, and product teams have a ton to think about these days: 

  • How do we become a year-round benefits destination for employees? 
  • How do we take advantage of the growing popularity of voluntary benefits? 
  • How do we ensure our employee experience is a competitive differentiator?

One topic that is all too often overlooked: carrier connectivity. On one hand, carrier connectivity has become table stakes — after all, doesn’t every BenAdmin platform communicate enrollments and member changes to carriers digitally, mostly via EDI feeds?

Yes, but leading BenAdmins view carrier connectivity as much more than a technical requirement: done correctly, it’s a competitive advantage, enabling scalability, efficient operations, and a fast, accurate enrollment experience.

In the benefits industry, “fast” and “scalable” are rarely used to describe group setup and implementation. We know from speaking with our customers that it takes most BenAdmins 8-12 weeks — and often longer — to build typical BenAdmin-to-carrier EDI feeds. But that’s all changing now. We’ve seen several platforms reduce their group setup timeline to as few as five days. 

The obvious question: How are BenAdmins reducing group setup to days, instead of months?

The answer lies in a new way of managing carrier connections, a strategic decision to partner with companies that specialize in exchanging enrollment data between BenAdmins and carriers. 

The results for BenAdmins speak for themselves:

  • Group setup completed in five days
  • The ability to send enrollment data in a consistent format
  • Elimination of several manual steps that typically prolong EDI implementation

Our new infographic compares, side-by-side, this enhanced carrier connectivity strategy vs. traditional EDI setup. Fast, accurate, and scalable — it’s a new world of connectivity without complexity. Download the infographic to learn more.

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Employee Spotlight: Kevin Montgomery

At Ideon, we’re proud to have such a talented, diverse team leading the charge for a better and more connected health insurance and employee benefits industry. Our ongoing Employee Spotlight series showcases the people behind our product and unveils what life is like at Ideon. Next up… Kevin Montgomery, our Customer Success Manager, InsurTech!

Name: Kevin Montgomery
Department: Solutions Delivery
Title: Customer Success Manager, InsurTech
Location: Fairfax, Virginia

Work

How long have you worked at Ideon?

A year and two months.

Tell us about your day-to-day.

The exciting part about this role is that each day is different from the last. I am constantly working with customers and finding ways to improve their experience with Ideon. Each day consists of coordinating with different teams, from sales to operations to marketing.

What projects are you excited to work on?

Our enrollment and member management solutions! When I joined Ideon I worked primarily with our Quoting and Decision Support products and loved being part of the progress we made with those. I’m excited to dive in and help drive growth and adoption for our enrollment solution now as well. It’s such a critical stage of the member journey and there are so many possibilities – I am excited to see what we accomplish.

What excites you about the future of Ideon?

I am really excited about Ideon’s growth. Over the last two years I’ve been privileged to witness the company expand from 40 employees to over 100! Seeing that growth is motivating, inspiring, and it’s a big part of why I’ve enjoyed my time at Ideon.

What attracted you to Ideon’s mission?

Coming from a benefits administration platform before Ideon, I have seen a lot of inefficiencies and problems with the health insurance industry. There is A LOT of work that can be done to make the entire process of quoting, enrolling, and utilization of health insurance easier and more efficient. It is exciting that Ideon’s goal is to push the insurance industry into a more tech-forward space, and I am proud to be a part of that journey.

Life

Favorite activity when you’re not working? 

Watching and playing soccer! I am a huge Liverpool FC fan and I also play in a casual league with my friends.

Favorite place you’ve traveled?

Paris, France. Amazing food, wine, and history.

Interesting fact about yourself… Go!

Growing up, I was a really big Washington Capitals fan. I have a signed hockey puck and picture of Adam Oates and Peter Bondra!

Employee Spotlight: Tyler Henn

At Ideon, we’re proud to have such a talented, diverse team leading the charge for a better and more connected health insurance and employee benefits industry. Our ongoing Employee Spotlight series showcases the people behind our product and unveils what life is like at Ideon. Next up… Tyler Henn, our Quality Assurance Coordinator!

Name: Tyler Henn
Department: Data Ops
Title: Quality Assurance Coordinator!
Location: New York

Work

How long have you worked at Ideon?

Two and a half years.

Tell us about your day-to-day.

My day-to-day involves a lot of quality checks on our data — ensuring everything is the way it is supposed to be. I also work on automating our validation checks and coming up with new ideas to further improve our data accuracy.

How have you grown professionally while on our team?

This is my first full-time job, so I have grown quite a bit over the years. All of my co-workers at Ideon have helped to shape me with a focus on being professional and respectful of everyone I work with. They always push me to do better and come up with new ideas to further exceed our goals.

What excites you about the future of Ideon?

I am really excited about Ideon’s growth. Over the last two years I’ve been privileged to witness the company expand from 40 employees to over 100! Seeing that growth is motivating, inspiring, and it’s a big part of why I’ve enjoyed my time at Ideon.

What do you like about Ideon’s company culture?

I love the overall atmosphere of my team and the company as a whole. Everyone is super supportive and I think Ideon really pushes to make sure that our company culture is welcoming and enjoyable.

Life

Favorite activity when you’re not working? 

I love to play the board game Catan! And I have found a new obsession with Reality TV.

Favorite place you’ve traveled?

My favorite place I have traveled to would definitely have to be France.

Interesting fact about yourself… Go!

I can’t think of anything, so I am just going to go with the generic response –  I am left handed!

Employee Spotlight: John Emge

At Ideon, we’re proud to have such a talented, diverse team leading the charge for a better and more connected health insurance and employee benefits industry. Our ongoing Employee Spotlight series showcases the people behind our product and unveils what life is like at Ideon. Next up… John Emge, our SVP of Carrier Sales!

Name: John Emge
Department: Carrier Sales
Title: Senior Vice President of Carrier Sales
Location: South Carolina

Work

How long have you worked at Ideon?

I have been part of the Ideon team for one incredibly exciting year.

How have you grown professionally while on our team?

While I had been in the benefits technology industry for thirteen years prior to joining Ideon, I have grown in my understanding and appreciation of the various stakeholders in the benefits market (carriers, insurtechs, brokers, employers). I have learned that while they all acknowledge the need for improved data quality and data integrations in order to operate effectively and serve the members, each stakeholder has their own unique capacity and priorities.

My current focus is on actively listening to the market to understand how Ideon can best empower carriers and platforms at the crossroads of their data and business strategies. By doing so, we’ll drive meaningful and positive change in the industry.

What excites you about the future of Ideon?

We are helping solve problems in our industry — efficiently. When we meet with carriers and platforms, I clearly see our joint path ahead and our mutual desire to work to transform our industry through improved data management.

What do you like about Ideon’s company culture?

I really like our leadership — and I don’t just mean our executive team. Leadership is every member of the team who wakes up and approaches each day with an attitude of “how can I make a positive difference for our team today?” and “how can I contribute to supporting others in their objectives today?” “How can I help drive this company forward in our mission?” I consider myself very fortunate to work as part of a team in which this is the dominant mindset.

What attracted you to Ideon’s mission?

It’s simple: I believe that Ideon is going to help drive positive change with our partners. Benefits is an enormous industry, but what it is really about is families having the coverage they need, when they need it, for their health and financial protection. When they go to the hospital on that unexpected night, it needs to be there. For that to happen, all of the steps in the process must occur from quote, to card, to access, to claim. Whether that process functions correctly for that family is driven by data flow and data quality. Our industry has, for too long, accepted integration projects that take a year or more for point solutions and it has institutionalized post-impact data clean up or manual data entry that causes errors. We are helping to create a better way.

Life

Favorite activity when you’re not working? 

I love traveling, camping, and backpacking with my family.

Favorite place you’ve traveled?

Southern tip of Patagonia in Chile while backpacking. It is so remote and beautiful. It is rugged and peaceful at the same time. The people that we met on the trail were wonderful. They had all made a hard personal effort and choice to be there and that makes a difference in a lot of ways – and not just on the trail.

Interesting fact about yourself… Go!

I enjoy scuba diving and searching for megalodon teeth and fossils that are 3.6M to 20M+ years old. When I was a kid, I developed an early interest in archeology (King Tut was all the rage) so that and enjoying scuba diving is likely where it comes from.

Employee Spotlight: Jacob Waters

At Ideon, we’re proud to have such a talented, diverse team leading the charge for a better and more connected health insurance and employee benefits industry. Our ongoing Employee Spotlight series showcases the people behind our product and unveils what life is like at Ideon. Next up… Jacob Waters, our Senior IT Support Specialist!

Name:Jacob Waters
Department: Business Operations
Title: Senior IT Support Specialist
Location: Colorado

Work

How long have you worked at Ideon?

In March, I will have worked at Ideon for one year. The time has flown by!

What projects are you excited to work on?

I am always excited to learn new ways of automating processes. In the next few months, IT will be tasked with implementing automatic software patching and management. This will help mitigate the need for direct interaction with IT and will be managed behind the scenes.

How have you grown professionally while on our team?

From a previous job, I participated in a HITRUST audit. However, I did not see the process in its entirety. During our recent HITRUST audit, I was able to be fully involved from start to finish. This has enabled me to add more skills to my toolbelt for future projects.

What attracted you to Ideon

The biggest thing that attracted me to Ideon was its people. Prior to being hired at Ideon, I spoke to a few employees that I knew at the company. Based on their experience and my interview, I knew that I was going to be surrounded by a good group of people. I enjoyed my previous job, but once I met with my Ideon teammates, I knew that this would be the best place for me. I could not be happier with my choice. The people, culture and ability to build knowledge without roadblocks is what makes this a special place.

What do you like about Ideon’s company culture?

Working at Ideon has been a refreshing experience. Right from the beginning I was able to develop great working relationships with my peers. Everyone is extremely knowledgeable and always willing to help out. Ideon’s culture allows us to develop solutions without constraints, helping us move forward in a timely manner.

Life

Favorite activity when you’re not working? 

In my free time I enjoy playing basketball with my friends, working on home improvements and landscaping. I also enjoy spending quality time with my family.

Favorite place you’ve traveled?

My favorite place to travel was Nassau in the Bahamas. The beaches looked exactly like a Corona beer commercial. I have an upcoming trip in March to go to Hawaii for the first time, which might bump the Nassau trip to No. 2 on my favs list. That is just a guess.

Interesting fact about yourself… Go!

My brother and I owned a gaming cyber cafe called Tazraz. We held several tournaments for Starcraft, Team Fortress Classic, and Counterstrike.

Employee Spotlight: Ali Sarkis

At Ideon, we’re proud to have such a talented, diverse team leading the charge for a better and more connected health insurance and employee benefits industry. Our ongoing Employee Spotlight series showcases the people behind our product and unveils what life is like at Ideon. Next up… Ali Sarkis, Director of Engineering.

Name: Ali Sarkis
Department: Engineering
Title: Director of Engineering
Location: NYC

Work

How long have you worked at Ideon?

Over five and a half years.

Tell us about your day-to-day at Ideon.

Every day is different, and my schedule pivots depending on team and company priorities. Still, usually, my day starts with a handful of team stand-ups discussing current work and blockers.

Then I spend the rest of my day pairing with team members on their work, writing my own code, researching new technologies that would benefit the engineering department, and joining team and client meetings throughout the day.

How have you grown professionally while on our team?

I started at Ideon as a Senior Engineer, and since then, I have worn so many hats. I was interested in management, so I took the manager’s path instead of the IC (individual contributor) track.

I went from team lead, to engineering manager, to senior engineering manager, to now director of engineering. I grew with the team and because of the team. I learned new skills and sharpened others, like learning Ruby on Rails (coming from a .Net background), building and growing an effective engineering team, being agile and adaptable while keeping the team motivated, engaged, and efficient. The list goes on and on, and I still learn something new daily.

What excites you about the future of Ideon?

When I started at Ideon the engineering team was a team of four. I have seen the team grow to over 23 now and I am looking forward to growing the team even more. I’m also excited about continuing to build the pipes connecting the health insurance and employee benefits industry. Our products are going to change the industry.

What do you like about Ideon’s company culture?

I joined Ideon because of the people and I have stayed for this long because of them too. I love the collaborative culture that we have cultivated. I enjoy working in a fast-paced environment where it is ok to make mistakes, knowing that other team members are always happy to jump in to help.

Life

Favorite activity when you’re not working?

I love to cook, all cuisines but especially Middle Eastern and Italian.

Favorite place you’ve traveled?

Rome, Italy and Beruit, Lebanon are my two favorite cities in the world.

Beirut because it is as close to home as I can get, with great food, fantastic nightlife, and a lot of history.

Rome because it reminds me of Damascus, Syria, and obviously for the great food, outstanding museums, and historical sites. Notice a theme yet?

Interesting fact about yourself… Go!

I travel for food and museums, so instead of lists of places to see and things to do, I have spreadsheets of restaurants I want to try and museums to visit.

Interested in joining our team? Check out Ideon’s careers page.

Shop-by-doc is now ‘must-have’ for leading InsurTech platforms

HMO or PPO? Copay vs. coinsurance? What’s the cost-sharing structure for out-of-network specialist visits, mental health services, and home health care? Shopping for a health insurance plan is a notoriously painful process — whether you’re seeking individual coverage, choosing between plans offered by your employer, or examining your Medicare Advantage options, it’s often difficult to identify the plan that best matches your specific requirements. And it’s certainly not getting any easier: more carriers are offering more plans than ever before.

Like modern shopping experiences in other industries, the bulk of health plan selection now occurs online, via digital health insurance exchanges of both the public and private variety. For these digital platforms, used by consumers, seniors, brokers, and businesses alike, it’s critical to deliver intuitive, data-driven user experiences that provide full transparency into the rates, cost-sharing, subsidy estimates, and other features of all available health plans. However, a robust plan library, side-by-side plan comparison, and a modern quoting interface are insufficient to meet the needs of today’s users.

Shop-By-Doctor: provider-centric plan selection

To many consumers, there is no more significant determinant than whether a plan offers in-network coverage of their preferred providers, hospitals, and facilities. This has become even more important in recent years, as out-of-pocket maximums have increased and high-deductible plans have gained prevalence. To avoid the potentially high cost of out-of-network care, most consumers begin their plan shopping process with one question: “Which plans cover my family’s doctors and our local hospitals?”

Multi-carrier digital platforms have made answering this question far simpler than when paper SBCs and carrier-specific portals ruled the plan selection and enrollment landscape. Today, many multi-carrier exchanges and state-based marketplaces have integrated shop-by-doc functionality — the ability to filter available plans to show only the options that cover users’ preferred doctors and providers — into the plan shopping process.

Offering shop-by-doc has material benefits. Consumers avoid out-of-network fees and purchase a plan based on what’s actually important to them. Ideon, currently powering shop-by-doc functionality on several leading private marketplaces and state-based exchanges, has found that about 70% of consumers shopping for health plans will add their providers as a search criterion. For health insurance platforms, shop-by-doc is no longer an optional feature — it’s an essential component of a modern, integrated, fully-digital plan shopping experience.

Integrating shop-by-doc functionality into the shopping experience

Despite shop-by-doc’s obvious benefits, there remain some holdouts among consumer and broker-facing platforms. Adding this functionality was, traditionally, a near-impossible endeavor. The industry lacked a centralized, standardized source of provider-network data from which platforms could power provider-centric plan shopping features. Acquiring this information, in a usable format, from hundreds of health insurance carriers was beyond their operational and resource constraints.

But that technical barrier no longer exists. Ideon has transformed shop-by-doc into a simple addition to any existing platform, by building APIs that enable platforms with quoting functionality to integrate shop-by-doc into their system, without acquiring and maintaining the underlying provider-network data. These APIs are a bridge to better user experiences, and, ultimately, better-informed health and financial decisions and a smoother enrollment process for all.

If you’re interested in delivering shop-by-doc functionality to your platform’s users, reach out to learn how Ideon’s data solutions enable tech companies to build robust decision support experiences.

Employee Spotlight: Zach Wallens

At Ideon, we’re proud to have such a talented, diverse team leading the charge for a better and more connected health insurance and employee benefits industry. Our ongoing Employee Spotlight series showcases the people behind our product and unveils what life is like at Ideon. Next up… Zach Wallens, our Director of Content & Communications.

Name: Zach Wallens
Department: Marketing
Title: Director of Content & Communications
Location: New York

Work

How long have you worked at Ideon?

Around 3.5 years — I started at Ideon in March, 2019.

Tell us about your day-to-day at Ideon.

Every day is different, as I’m involved in many different marketing functions. My responsibilities range from developing content—such as blog posts, webinars, customer interviews, and whitepapers—to drafting social media content and assisting with press strategy and customer-facing communications. Most of my projects require collaboration across several internal teams, and I also work closely with our external partners at a marketing agency.

How have you grown professionally while on our team?

Three things come to mind, and they’re connected: industry expertise, confidence, and opportunity. I joined Ideon having never worked in the health insurance and benefits industry. But over the past 3+ years, I’ve embraced the challenge of educating myself on the industry’s numerous stakeholders, their unique technical issues, and trends in this evolving, complex ecosystem.

Naturally, that acquired knowledge bred confidence. Having a deep understanding of our industry, from both a technical and business perspective, is empowering. It’s allowed me to confidently raise my hand and say, for example, “this message will resonate with our audience,” and “this customer has a powerful voice around industry trends… let’s feature them in upcoming content.” Gaining that underlying knowledge is really a building block—it’s a prerequisite for creativity and content ideation.

Lastly, as our marketing team has expanded from three people to around seven, I’ve had more resources, freedom, and support to experiment and develop outside-the-box ideas.

What attracted you to Ideon’s mission?

When I was seeking a new job, I had a few main requirements: I wanted to work at an early/mid-stage technology company that had massive growth potential and, if successful, would make a difference in people’s lives. Ideon checked those boxes. Health insurance and employee benefits impact almost every American’s physical, financial, and mental wellbeing—I was immediately drawn to solving challenges in this industry.

What excites you about the future of Ideon?

Our potential. If Ideon achieves its long-term goals, we will have fundamentally improved how millions of people buy, understand, and experience health insurance and other benefits.

What do you like about Ideon’s company culture?

Collaboration, knowledge sharing, and open-mindedness. I’m constantly working with various internal stakeholders across the organization to meet our collective goals. And as Ideon has grown—from 35 employees when I started in 2019 to now about 100—we’ve hired incredibly talented people with decades of benefits-industry experience. Those coworkers have been invaluable to me, transferring their wealth of knowledge and acting as sounding boards for my content ideas. We’re also a highly open-minded company, accepting and valuing new ideas and input from our entire team.

Interestingly, our internal culture matches what we ask of our industry: transparency, information sharing, openness, and collaboration.

Life

Favorite activity when you’re not working?

I play in several hockey leagues—roller hockey and ice hockey—and we have some truly fantastic team names, the NYC Puck Pigeons being my favorite. Additionally, I enjoy hiking, biking, traveling, and walking around NYC with absolutely no destination in mind.

Favorite place you’ve traveled?

Greece—incredible food, beautiful Islands, and overall a great experience. Domestically, I’ve really enjoyed visiting Colorado, in both the summer and winter. And one bonus mention: Quebec City is awesome—feels like Europe, but only a short flight from New York.

Interesting fact about yourself… Go!

Due to the COVID-19 pandemic, my wife and I ended up having FOUR different wedding dates. In the end, we got married in Sept. 2021, about 16 months after our original date.

Interested in joining our team? Check out Ideon’s careers page.

Benelinx’s Story: Using Ideon to seamlessly provide brokers with data from multiple carriers

“Ideon cleans up the big mess the industry has built”

With the agency management software Benelinx, employee benefits brokers access health insurance quotes from multiple carriers in a flash. The company was started by Rachel Zeman, who formerly ran a brokerage and was frustrated with the redundancies and errors that were par for the course in the space.

In contrast to the traditional, broken model, brokers using Benelinx’s quoting engine have to enter a client’s parameters just once to quote and compare medical plans from numerous carriers.

Backstage, Ideon’s APIs quietly power Benelinx’s quoting tool through seamless data exchange. (We’re the strong, silent type.)

Benelinx

Helping agencies compete nationwide.

  • The Benelinx system, with data from Ideon, allows brokers to get accurate health insurance quotes from multiple carriers, saving hours on every proposal.
  • Ideon makes it easy for Benelinx to expand into new states and offer additional products without the need to negotiate with and connect to additional carriers.

Background

Rachel Zeman built RiteHealth Solutions into a thriving benefits brokerage based in Boulder, Colorado In 2019, she sold that company and started Benelinx to offer other brokers access to the customized software platform she had built for her own firm. Benelinx relies on Ideon to make it easier for brokers to provide quotes that compare rates from multiple carriers.

Q&A

Tell us more about why you started Benelinx
When I ran a brokerage we had become increasingly frustrated with the industry’s archaic systems, which are littered with redundancies and errors that don’t make sense in the modern world. We’d ask, “Why do we have to enter the same client information five times into five different systems?” And there was never a good answer. So we decided to streamline the process and built applications on the Salesforce platform. I knew this was something the market needed and it wasn’t available.

What problems do brokers face getting quotes for health insurance?
Most agencies are still running their entire business on Excel spreadsheets. If they want to make a proposal for clients, they have to go to the websites of four, five, six carriers, and upload the employee census to each, then download a quote. Then they have to compare them because every carrier’s rates and requirements are different. The only practical alternative they had was to work with a general agent that had relationships with multiple carriers, but as brokers get larger they often want to bring more in-house.

How does Benelinx make that easier?
The broker just enters the parameters for a particular client and uploads the census one time. Then all we have to do is ping Ideon, and we get back everything that is available to the client based on each carrier’s underwriting requirements. Every time we demo the quote function to a broker they are blown away.

Why did you decide to use Ideon to power your quoting engine?
The only other option would be to go to all of the carriers directly. It would have been very painful. When we started, we tried to get carriers to give us their rates electronically, and most wouldn’t give us the time of day. If they did agree, the data they sent would have to be cleaned, verified, and put into a standard format. Every carrier uses its own system and way of transferring data. Ideon cleans up the big mess the industry has built.

Can you describe the experience of integrating Ideon into your system?
My developers would say they have had nothing but amazing support, starting when we were integrating Ideon into our system. The customer service was great, and all their technology was up-to-date.

What’s the biggest advantage of working with Ideon?
Ideon has made it easy for us to grow. They are adding new products, like level funded plans. That’s something our clients have been asking for so now we can plug it into our system. It’s so simple. We’ve also been able to expand nationally. If we didn’t have Ideon we would have to go state by state and convince every carrier to give us rates. I can’t fathom what that would look like.

How does your story fit into the broader industry picture?
Our industry is in the middle of a huge consolidation, and that makes it difficult for many brokers. There is nothing more important than maintaining boutique brokers that can help smaller-size businesses make complicated and expensive decisions about healthcare. Ideon is helping us offer a very affordable solution that lets brokers of all sizes compete.

 

PerfectQuote’s Story: How Ideon’s data powers the company’s small-group quoting tool for brokers

“Ideon does all the heavy lifting—cleansing, filtering, refining all that data from carriers—and then they output a single, consistent data format that’s really easy for us to consume”

PerfectQuote is a SaaS solution for employee benefits brokers and agents, founded in 2017 on the hypothesis that there had to be an alternative to the manual spreadsheeting of benefits and rates. And indeed there was. With PerfectQuote’s software, benefits brokers in the large group space can now quote, analyze, compare, and present plans from carriers in all 50 states.

But what of the small-group space, you ask?

Powered by Ideon, PerfectQuote now offers one of the industry’s leading small group quoting experiences. Want an inside look at how PerfectQuote expanded its platform? See below.

Perfect Quote

Helping Employee Benefits brokers and their teams sell more, faster and better

  • Ideon’s data powers the small-group side of PerfectQuote’s Group Insurance CPQ software.
  • Ideon’s data helps PerfectQuote eliminate thousands of hours of labor that would otherwise be devoted to sourcing, normalizing and presenting plan and rate data.

Background

Since 2017, PerfectQuote has provided quoting, analysis and presentation software to group brokers and general agents, with the goal of supporting plans for small (ACA) and large-group medical in all 50 states, alternative-funded and ancillary lines of coverage.

To understand how the company works with Ideon, we spoke with Aaron Snyder, president and co-founder, and Curtis Kadohama, head of product. Their answers have been consolidated and edited for clarity.

Q&A

What’s the cocktail party version of PerfectQuote?
Aaron Snyder: PerfectQuote’s CEO and co-founder, Justin Sylvester, was an employee benefits consultant. Around 2013 he started thinking that there had to be a better way to support brokers and their teams in the manually intensive process of spreadsheeting benefits for clients. He developed the initial push of the idea and in 2017, we started to collaborate. The next year we came out with our first product, called PerfectQuote, with the proposition that we could eliminate the laborious data entry that had been required to sell and renew insurance for brokers in the large group space. While brokers had some options for small group, PerfectQuote was designed to allow brokers to upload any quote file, from any carrier, for any size group. From this point, they would have the ability to analyze and present employee benefits options quickly and easily and without error.

How does Ideon enter into this?
Aaron Snyder: As I mentioned, one of our main differentiators is that we support the large-group portion of a broker’s book of business, with plan and rate data that we get directly from carriers. But on the small-group side, which involves many more carriers, we didn’t have a solution that could support a broker’s entire book of business. So, like any nimble start-up, we developed our small group module and quickly figured out that Ideon could be a single source of truth for small group data,and eliminate some of the friction we experience within the other side of the platform. Ideon provides a very essential function for us.

Why is it such an essential function?
Curtis Kadohama: The easiest way to understand the value of Ideon is to compare our small group and large group data workflows. In the large group market, every carrier has its own format for quote files, each of which may also vary by state. So we’re constantly having to adapt to new file formats, new layouts, new ways of carriers interpreting and illustrating benefit values. It’s highly manual and time intensive. Compare that to our small-group workflow. Ideon does all the heavy lifting—cleansing, filtering, refining all that data from carriers—before they output a single, consistent data format that’s easy for us to consume.

Can you quantify the savings in time or effort from using Ideon as your small-group data source?
Curtis Kadohama: We’ve done some rough analysis. Let’s say there’s a new PDF quote file we receive from one carrier for one state covering one plan. We estimate it would take us 15 hours in terms of scraping, mapping, analyzing, developing, QAing, and refining before we can say, “Okay, it’s ready to use by our brokers.” Now compare that to what happens with Ideon. We’ve already done our integration with them, which took some development time—and each year we’ll spend a little dev time on updates—but for a given employer group, depending on the state, our application could give a broker 700 or 800 plans to present to his or her client, in a matter of seconds. In contrast, a broker’s offering to a client is typically limited to how many spreadsheets of plans can be manually created using carrier documents and PDFs. It’s a pretty drastic difference.

Are there benefits to partnering with Ideon beyond time savings?
Curtis Kadohama: Having a dependable source of data helps on the inbound side, in terms of knowing that we’re receiving reliable information. It allows us to consistently and confidently display information in our application and in our Excel exports to customers. Compare that, again, to our large-group side, where the data we receive is both inconsistent in terms of categorization of information and challenging in terms of quality, with missing decimal places, dollar signs, percentage signs. It’s a difficult experience for everyone, from the people on our team processing that data to the end brokers who have to interpret it. Ideon basically removes those challenges from the small-group side of our business—and to the extent that there are questions or complexity to clarify, which is inevitable, the Ideon team is highly responsive.